That gap is what turns into forty-five minutes of manual work every morning, moving the same patient information between two systems by hand. This two-minute assessment adds up what that's actually costing you every month.
Grove's free two-minute assessment estimates what your current booking setup costs a medspa each month. The largest cost it usually finds is manual work between systems: consent forms, before/after photos, and injection notes kept outside the booking software, which can take a front desk forty-five minutes every morning to move by hand. The assessment adds that time to your plan price and add-on fees and gives you one monthly number.
Medspa owners we talk to describe three recurring problems. Clinical charting, consent, and treatment notes live in a second system, so staff copy patient data between two tools by hand. Before/after photos end up on personal phones because the booking flow has no compliant place to store them. And above the published starting rate, plans are quote-based, so a renewal bill can land well above what the practice signed at.
Booking software handles the appointment. Clinical documentation, consent, and treatment notes live somewhere else, and someone moves the data between them by hand.
It's not carelessness. There's no compliant place built into the booking flow to put them.
Above the published starting price, plans are quote-based, so renewals can surprise. One massage therapist on Reddit (who is now building a competing scheduler) reported going from $85 to $599 a month on the next bill.
Most medspa owners chose booking software for the practice they had at the time, before the treatment menu got more clinical and before there was five years of patient history to protect. The workaround between booking and charting then becomes routine: forty-five minutes of manual data entry every morning, front desk time that isn't going to patients for as long as the two systems stay separate.
Forty-five minutes a day doesn't feel like a cost. It feels like Tuesday. That daily time is what this assessment measures.
See your own number →Grove's medspa guides cover the full head-to-head numbers for Mindbody vs Boulevard, the Mindbody alternatives medspas consider most, whether Mindbody is HIPAA compliant, and the compliance requirements medspa software has to support. The medspa owner FAQ collects the questions owners ask most before they switch platforms. Each link below opens the full guide.